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Home > Documentation > Email > xMail Documentation > Setting up Outlook 2003 for xMail

Documentation - Email - xMail

Setting up Outlook 2003 for xMail

NSIT has enabled functionality for xMail that allows individuals to use their copies of Outlook from off campus without using the University VPN connection. In order to take advantage of this feature, additional setup steps are required. As such, please be sure to select the proper configuration instructions from the below list: on campus or off campus.

• Outlook 2003 – On Campus
• Outlook 2003 – Off Campus

Outlook 2003 – On Campus

1. Obtain and install a copy of Microsoft Office 2003 for Windows. Microsoft Outlook 2003 is a part of this software package.
2. Go to Start → Control Panel → User Accounts → Mail (or Start → Control Panel → Mail, depending on your configuration).
3. Click Email Accounts.
   
   
4. Choose Add a new email account; click Next.
   
   
5. On the Server Type screen, select Microsoft Exchange Server and click Next.
   
   
6. On the Exchange Server Settings screen, make the following changes:
   • Microsoft Exchange Server: Enter evs03.ad.uchicago.edu
   • Use Cached Exchange Mode: checked.
   • Enter your CNetID into the User Name box. Click Check Name and your full name should pop up in the text box.
     • If your computer is not currently in the University's Active Directory, you will be prompted to log in to evs01.ad.uchicago.edu. Make sure your username is adlocal\cnetid and use your CNet password.
   
   
   Click Next once your information has been entered.
7. On the E-mail Accounts screen, click Finish. If you then see the following dialog box...
   
   
   
   ...then read the note below carefully before continuing.
   
   At this point, users should confirm where Outlook will deliver their email. Return to the Mail control panel via Start → Control Panel → User Accounts → Mail (or Start → Control Panel → Mail, depending on your configuration). Click E-mail Accounts, then View or change existing email accounts. Click on the Microsoft Exchange account to highlight it. You should see an option menu below which says Selected e-mail account delivers new e-mail messages to the following location:. Make sure that it is set to Mailbox - CNetID\Inbox (or just Mailbox - Your Name), and NOT Personal Folders. This will ensure that mail is kept on the server instead of only being accessible from one computer. If your computer is part of the University's Active Directory, this choice may not be configurable. It will, however, automatically be set properly.
   
   
   
   
8. Open Microsoft Outlook 2003.
9. You may be prompted to choose whether Outlook is your default mail client. We recommend deselecting Always perform this check when starting Microsoft Office Outlook and clicking Yes.
   
10. If you already have a Personal Folders section in your mailbox list, you are done! If not, go to the next step.
11. If you don't see a Personal Folder in the left navigation pane, you need to create a new Outlook data folder. Select File → New → Outlook Data File.
12. On the New Outlook Data File screen, highlight Office Outlook Personal Folders File (.pst) and click OK.
13. On the Create or Open Outlook Data File screen, accept the default file name and click OK.
14. On the Create Microsoft Personal Folders screen, enter Personal Folders1 in the Name field and click OK. The folder you created displays in the navigation pane.
15. You're done setting up Outlook!

Outlook 2003 – Off Campus

1. Obtain and install a copy of Microsoft Office 2003 for Windows. Microsoft Outlook 2003 is a part of this software package.
2. Go to Start → Control Panel → User Accounts → Mail (or Start → Control Panel → Mail, depending on your configuration).
3. Click Email Accounts.
   
   
4. Choose Add a new email account; click Next.
   
   
5. On the Server Type screen, select Microsoft Exchange Server and click Next.
   
   
6. On the Exchange Server Settings screen, make the following changes:
   • Microsoft Exchange Server: Enter evs03.ad.uchicago.edu
   • Use Cached Exchange Mode: checked.
   • Enter your CNetID into the User Name box. Click Check Name and your full name should pop up in the text box.
     • If your computer is not currently in the University's Active Directory, you will be prompted to log in. Make sure your username is adlocal\cnetid and use your CNet password.
   
   
   
7. Go to the Connection tab, then check Connect to Microsoft Exchange using HTTP.
   
   
8. Click on the Exchange Proxy Settings button, then enter the information as seen below:
   
9. Click OK, then OK again to return to the Add New E-mail Account window. Click Next.
10. On the E-mail Accounts screen, click Finish. If you then see the following dialog box...
    
    
    
    ...then read the note below carefully before continuing.
    
    At this point, users should confirm where Outlook will deliver their email. Return to the Mail control panel via Start → Control Panel → User Accounts → Mail (or Start → Control Panel → Mail, depending on your configuration). Click E-mail Accounts, then View or change existing email accounts. Click on the Microsoft Exchange account to highlight it. You should see an option menu below which says Selected e-mail account delivers new e-mail messages to the following location:. Make sure that it is set to Mailbox - CNetID\Inbox (or just Mailbox - Your Name), and NOT Personal Folders. This will ensure that mail is kept on the server instead of only being accessible from one computer. If your computer is part of the University's Active Directory, this choice may not be configurable. It will, however, automatically be set properly.
    
    
    
    
11. Open Microsoft Outlook 2003.
12. You may be prompted to choose whether Outlook is your default mail client. We recommend deselecting Always perform this check when starting Microsoft Office Outlook and clicking Yes.
    
13. If you already have a Personal Folder, you are done! If not, go to the next step.
14. If you don't see a Personal Folder in the left navigation pane, you need to create a new Outlook data folder. Select File → New → Outlook Data File.
15. On the New Outlook Data File screen, highlight Office Outlook Personal Folders File (.pst) and click OK.
16. On the Create or Open Outlook Data File screen, accept the default file name and click OK.
17. On the Create Microsoft Personal Folders screen, enter Personal Folders1 in the Name field and click OK. The folder you created displays in the navigation pane.
18. You're done setting up Outlook!

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Last updated: 8/28/08