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Home > Documentation > Mailing Lists > Information for Mailing List Owners and Moderators

Documentation - Mailing Lists

Mailing Lists Documentation Home | Mailing List Subscribers | Non-CNetID Users | Mailing List Owners and Moderators | Subscriber Settings | List Owner and Moderator Settings | Frequently Asked Questions | Mailing List Migration

Information for Mailing List Owners and Moderators

This page describes how to perform some of the most common administrative tasks for your email mailing list. For information about settings, see the Subscriber Settings and List Owner and Moderator Settings pages. You can also view our Frequently Asked Questions.

Create a new email list

To create an email list, log into your mailing lists account at http://lists.uchicago.edu and select the Create list link at the top of the page. Fill in the fields on the page:

  • Enter the name of your mailing list in the List name field.
  • Choose the type of email list you're creating by selecting the appropriate radio button in the List type section.
  • Enter a one-line subject for your email list in the Subject field.
  • Select a topic from the Topics drop-down list. This field determines how email lists are classified on lists.uchicago.edu.
  • Enter a longer description of your email list in the Description field.

Click Submit your creation request at the bottom of the page.

Note: After clicking Submit, you will be able to configure list options and subscribe new member. However, you will not be able to send messages to the email list until the Lists administrators (listmaster) approve the new email list. You will receive an email when your email list is approved.

Approve or reject a subscription request

When a subscription requests need to be approved, the moderator or list owner receives an email notification. The moderator or list owner can approve or reject the request by email or on the lists.uchicago.edu website. To approve or reject a subscription request from the Lists website, select the email list from the left navigation bar, click Moderate, then click Subscriptions. The page shows a list of subscriber requests. Click the appropriate button to approve or reject the subscription request.

Manually add a subscriber

To manually add a subscriber, select the email list from the left navigation bar, click Admin, then click Manage Subscribers. To add a single subscriber, enter his/her email address in the Add field and click the Add button. To add multiple subscribers at one time, click on the Multiple add button. In the field that displays, enter the email addresses and names of the people you want to subscribe to the list in the format shown. Then click the Add subscribers button.

If you don't want the subscriber to be notified that he or she has been subscribed, check the Quiet checkbox.

Approve or reject a post

When a post needs to be approved, the moderator or list owner receives an email notification. The moderator or list owner can approve or reject the post by email or on the lists.uchicago.edu website. To approve or reject a post from the Lists website, select an email list from the left navigation bar. In the left navigation bar, click Moderate, then click Subscriptions. The page shows a list of awaiting posts. Select the message(s) you want to moderate and click the appropriate button to approve or reject the submission(s).

Modify who can subscribe/unsubscribe, who can view email list information, and who can review subscribers

Select an email list from the left navigation bar. In the left navigation bar, click Admin, then Edit List Config, then Privileges. Select the options you want from the drop-down lists on the page. You can set who can subscribe or unsubscribe, who can view email list information, and who review members. Click Update at the bottom of the page to save your modifications.

Note: By default, only the list owner can review subscribers.

Modify who can send messages to my email list

Select an email list from the left navigation bar. In the left navigation bar, click Admin, then Edit List Config, then Sending/receiving setup. In the Who can send message field, select a moderation option from the drop-down list. Click Update at the bottom of the page to save your modifications.

Modify list homepage

To modify the text on your mailing list homepage, select an email list from the left navigation bar. In the left navigation bar, click Admin, then Customizing. Select List homepage from the drop-down list, then click Edit. Using HTML, you can modify your homepage description in the text field. Click Save to save your changes.

Download archives

To download the archives for an email list, select the email list from the left navigation bar. In the left navigation bar, click Admin, then Manage Archives. Select the archived messages you want to download and click Download Zip File to download the messages as a zip file.

Add an owner to an email list

To add an owner to an email list, select the email list from the left navigation bar. Click Admin, then Edit List Config, then List definition. To add an additional owner, enter the new owner's email address and other information to the blank fields below the original owner(s). If you enter information in the Name field, DO NOT use a comma in the name. Click Update at the bottom of the page to save your owner preferences.

Change the owner of an email list

To change the owner of an email list, select the email list from the left navigation bar. Click Admin, then Edit List Config, then List definition. Scroll to the Owner section. To remove the original owner of an email list, you should replace that person's email address and other information with the new owner's email address and other information. If you enter information in the Name field, DO NOT use a comma in the name. Click Update at the bottom of the page to save your owner preferences.

Add a moderator to an email list

To add a moderator to an email list, select the email list from the left navigation bar. Click Admin, then Edit List Config, then List definition. Scroll to the Moderators section. To add a moderator, enter the moderator's email address and other information to the blank fields. If you enter information in the Name field, DO NOT use a comma in the name. Click Update at the bottom of the page to save your owner preferences. When you add a moderator to an email list, the owner becomes unable to moderate the email list. To allow to owner to continue to moderate the email list, they must also be added as a moderator.

Rename an email list

To change your list name, select an email list from the left navigation bar. Click Admin, then Rename List. Enter the new name for the email list, then click Rename this list.

Note: When you rename an email list, the old list email address immediately becomes invalid, and all messages sent to the old email list will bounce.

Note: If you have a shortened @uchicago.edu email address for your list, it will not automatically be updated to point to the new email address. You must submit a Shortened Name Request for the new email address.

Close an email list

To close an email list, select the email list from the left navigation bar. Click Admin, then Remove List. Select Yes on the confirmation page to approve your email list's removal.

Note: When you close an email list, its membership list and archives are immediately subject to unrecoverable deletion.

Last updated: 7/31/08