NSIT: Documentation - Operating Systems

Documentation - Operating Systems

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TCP/IP Printing on Windows

Printing in the Residence Halls

If you are trying to print in one of the residence halls, please see the Residential Computing how-to section on setting up your computer to print to the dorm printer.

Before you can send documents to a printer for the first time, you may need to add it to your list of printers.

This document assumes that you already know the IP address of the printer you would like to add. If you need to find or set the IP address of the printer, please consult the manual for your printer.

This document also assumes that you have adminstrative privileges. If you are not the administrator of your computer, you will need to talk to a member of your support staff.

Adding a Network Printer:

Go to Start → Printers and Faxes → Add a printer

Add Printer Wizard: Click Next.
Choose a Local or Network Printer: Select Local Printer.
Select a Printer Port: Select Create a new port and choose Standard TCP/IP Port in the pulldown menu.
Add Standard TCP/IP Printer Port Wizard: Click Next.
Add Port: Enter the name or IP address of the printer you want to add. That information will automatically be entered as the port name. You can also choose an alternate port name.
Completing the Printer Port Wizard: Double-check the information you've entered. If it is correct, click Finish. If it isn't, click Back and make any necessary changes.
Install Printer Software: Select the manufacturer and model of your printer to install the correct drivers. If necessary, you can click Windows Update to update the list of choices. You can also insert the installation disk that came with your printer and install the drivers from that. Click Next.
Name Printer: Enter a name for the printer. Select whether or not you would like this to be your default printer.
Printer Sharing: Select whether or not you would like to share this printer with other network users. If you decide to share it, enter a share name. Note: For security reasons, NSIT recommends against printer sharing unless absolutely necessary. It is better to configure the other machines to access the printer directly.
Print Test Page: Select whether or not you would like to print a test page.
Test Page Confirmation: If you chose to print a test page and the printer has been configured correctly, a page will be printed.
Completing the Add Printer Wizard: Double-check the information you've entered. If it's correct, click Finish. If it isn't, click Back and make any necessary changes.
Note: If you need to change your default printer at anytime, you can do that simply by going to Start → Printers and Faxes. Right-click on the printer you would like to make the default and select "Set as Default Printer."