The Microsoft Campus Agreement is "a non-perpetual, annual license that is based upon the number of Faculty, Staff and Students that are currently enrolled/employed at the University of Chicago." Current Faculty, Staff, and Students of the University of Chicago can install and use the software purchased via the license agreement for 12 months from the date of purchase. At the end of the license agreement, the University can then renew the license agreement; if the University decides not to renew, then we must un-install the software and discontinue use. For more information about the Microsoft Campus Agreement, please visit the Microsoft Higher Education site.
In essence, this license provides the University with the ability to deploy a select group of Microsoft products by paying a single annualized fee based on our FTE (Full-Time Equivalent, Faculty and Staff) count - Microsoft also provided an option to include students under this license, which we have done. While the Campus Agreement is in force, there will no longer be any need to track and maintain extensive records of individual/group license purchases.