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Home > Services > Audio Conferencing > How to Schedule a Conference

Audio Conferencing

Schedule a Conference

The following are step-by-step instructions for scheduling your audio conference by phone or the Internet.

• By Internet
• By Phone

You can schedule an Audio or Web conference in one of two ways: by calling a meeting consultant, or on your own by using a web browser.

Schedule By Internet

If this is your first reservation, you must pre-register 24 hours in advance through the University of Chicago Online Reservation Desk at www.yourconferencecenter.com/uchicago/applicant.aspx. If you need immediate conference service or have any questions, please contact UofC Conf at 877-863-2266.

1. Log on to the University of Chicago Audio Conferencing Services online reservation desk at www.yourconferencecenter.com/uchicago using the Login Name and password provided to you through the account pre-registration process.
2. The "My Account Dashboard" landing window is where audio and web conferences can be initiated, where you can manage your account, and where you can find video tutorials.
3. Determine the type of conference you wish to schedule and click on the "Create" button under the "Conference Quickview" tab, to the right side of the screen. Select the type of conference.
4. Enter conference information and preferences. See "Instructions for Host" for help.
5. When you click "Submit," you'll be presented with a screen listing the conference phone number, the moderator's passcode, and the guests' passcode.

Schedule By Phone

1. Call UofC Conf at 877-863-2266.
2. Provide the following information:
   • State your name
   • Provide "account verification information," which is your 6-digit University of Chicago Authcode
   • Tell the Meeting Consultant if you are the Host or the Arranger (you are arranging this for someone such as your supervisor)
   • If you are the Arranger, provide name of host and host's phone number, fax number, and email address
3. The Conference Coordinator will ask you for the following:
   • Date and time of the call and estimated duration;
   • Number of participants.
4. Select the type of confernce service that best suits your needs:
5. If this is an Operator-Assisted Dial Out conference, provide names of participants and their phone numbers. Specify any other special services (see Features).
6. If desired, your conference reservation will be confirmed by email.
7. If you arrange conference calls for others, you must pre-register each host by calling the U of C Conf reservations number: 877-863-2266.